Information Technology

Employment TYPE



Raleigh, North Carolina


September 10, 2020


Information Technology





Job# J905

MES - IT Vendor Management Specialist Lead

About The Opportunity

  • NC Department of Health and Human Services (DHHS) Information Technology Division (ITD) Medicaid Enterprise Solutions (MES) Program seeks an IT Vendor Management Specialist (VMSL) to join the MMIS Replacement Project.
  • The IT Vendor Management Specialist Lead (VMSL) will be responsible for ensuring that the impact of new or upgraded IT systems contracts are effectively managed to support the delivery of desired business and technology outcomes. The role will work with the business change and process improvement teams, DHB Finance and ITD Applications Management to support the governance model to achieve required outcomes .
  • The VMSL plays a pivotal role in supporting contract stakeholders by providing guidance and expertise on the Vendor performance program and framework. Additionally, the Specialist also has responsibility for supporting DHHS internal business units with sourcing and vendor selection, contract drafting and pricing negotiations, vendor relationship management, risk mitigation, vendor on boarding and on-going vendor monitoring responsibilities. The Specialist will lead multiple projects within different internal departments. In this role, you will be working with a variety of Information Technology Vendors.

Job Description

  • This resource may interface with Division Leadership and DHHS Subject Matter Experts (SME) as required to complete the work. This role is focused on managing and monitoring integration efforts and compliance. Participation in drafting procurement documentation (RFI and IFB, RFP, and RFQ) is key aspect. Interface with business stakeholders will occur daily.
  • I. Third Party Risk Management:
  • Assist in the planning, design and implementation of a Vendor Performance Management program including the policy, framework and procedures
  • Contributes and executes overall strategy and vision of the Vendor Management Unit (VMU)
  • Oversees the third-party on-boarding process, including risk assessment and due diligence through partnerships with Legal, business unit and security to ensure all requirements are met.
  • Oversees the day-to-day risk mitigation, monitoring, and reporting as it relates to third party relationships
  • Considered subject matter expert in associated risk and risk management methodology
  • Review vendor risk assessment outputs to ensure risk has been appropriately assessed
  • Delivers reporting from the third-party risk management platform and team presentations to stakeholders, including to senior management and oversight committees, including reporting on critical and high-risk relationships/products.
  • Aid in design, creation and delivery of program training to internal business unit stakeholders
  • Ensure departmental documents and activities are performed in compliance with applicable laws, regulatory standards and company policies and procedures
  • Participate in team’s preparation and involvement in regulatory examinations
  • Assist with the creation of policies and procedure for the Vendor Management Unit
  • Develop and maintain Vendor Scorecards
  • Analyze external supplier data to drive recommendations
  • Challenges and provides process improvement strategies on existing procedures and processes across the team and risk organization to achieve efficiencies.
  • Basic understanding of SOC reports, Business Continuity Planning, Inherent Risk and Entity Level Controls
  • II. IT Contract Management:
  • Contract Administration
  • In coordination with Procurement (OPCG and DIT) and legal, provide the following duties: reviewing and red-lining contracts, providing recommendations on business risks to contract owners, coordinating the appropriate additional reviews from departments such as Security, depending on contract type, and ensuring compliance with Federal/State Policies and Standard Operating Procedures.
  • Perform pre-contract support, including vendor pre-qualification (RFI and IFB, RFP, and RFQ)
  • Review and assist negotiating contracts (includes NDAs, master agreements, amendments, statements of work, etc.) in all areas of complexity and risk, with minimal supervision
  • Interface with Business Owners to ensure contract negotiation objectives align with key stakeholder expectations and provide project status and analysis throughout the negotiation and contract development phases
  • Evaluate vendor documents to determine acceptability based on business unit needs and Federal/State standards
  • Resolve contractual and interpretive differences between vendors and business units
  • Develop and promote strategic partnerships with vendors
  • Provide financial analysis support for financial negotiations of contracts
  • Develop goals and metrics for measuring and managing supplier performance
  • Mitigate vendor risk and create third party contingency plans

Required Skills

    Performance Management
  • As IT Vendor Management subject matter expert, drives performance standards utilizing creative problem solving to find win-win solutions to challenges. Creates, modifies, and extracts reports and dashboards to communicate key metrics to contracting personnel and leadership team.
  • Create and Implement a performance management and risk management process
  • Build the methodology to measure and improve vendor performance
  • Build and lead strategic road maps and capacity forecasts
  • Reduce OpEx and optimize CapEx spend
  • Create vendor partnerships to drive innovation and optimize vendor performance
  • Build out analytics and reporting capabilities (Vendor Scorecards)


12 Months

Please Contact me to discuss the hiring process!

Sumit Gupta

Sr. Executive Recruiter
Contact: (310) 929-8421 Ext: 104

Hi! My name is Sumit Gupta. I treat all my consultants in a manner that they feel comfortable while working with me on any position they are applying for. Although, the motive is to find the best match for my consultants. But I make sure that I suggest them the right job matching their profile and work history by interacting with them in detail and follow-up with them at each and every level of the hiring process.